Proptia Gives Property Security Systems a Digital Makeover

Modern HOA and Club Access Management, Visitor Management, License Plate Recognition, and Intercoms

Proptia represents a leap forward in residential and commercial security technology, creating a seamless experience that is as powerful as it is flexible. Whether you’re managing a single commercial building or a sprawling community, Proptia offers the tools you need to get the job done—with ease, accuracy, and speed. Welcome to the future of property and security management.

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Trusted by Forward-Thinking Community Developers and Managers

There’s a reason why we are the preferred residential access control solution of real estate developers, HOA boards, and property management firms. Proptia marries automation with a user-centric interface to create a security suite that puts simplicity and user experience at the forefront.

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HOA and Community Access Control

Whether at your desk or on the go, Proptia's gate access software will enable you to have your finger on the pulse of your residential gate access control system with physical access control from anywhere. That’s the power of having a cloud-based suite—everything you need is in one place, ready to be accessed anytime at your convenience.

  • Automatic Move-in Move-Out Credential Management
  • Smartphone Mobile Credentials instead of Fobs
  • Amenites e.g. clubhouse, tennis, fitness, BBQ pits, spas, pickle ball
  • Control Access to Perimeter Gates
  • Manage Permissions to Accommodate Different Levels of Access to Your Community and the Software
  • Facility Smart Lock Capabilities
  • One-Time and Recurring Calendar Actions
  • and much more…

Visitor Processing Kiosk

Enhance your visitor processing at remote and unmanned gates. POTS lines are going away! Upgrade from antiquated analog telephone entry systems and give your guest and residents the tools for convenient, speedy, secure, and accurate visitor processing.

  • Visitors get in by conveniently scanning digital ePasses with QR and temporary access codes
  • Equipped with IP intercom
  • Manage temporary and permanent visitors 
  • Web and mobile app guest list management
  • Sleek luxurious modern design will be aesthetically appealing to residents and guests
  • Save the Backbox! Use custom bezel faceplates to replace your existing Telephone Entry System for panel and create a modern look and functionality for your old box
  • Be notified when your guest arrives via text message notifications
  • Scanner rated for direct sunlight at 100,000 lux
  • and more…
visitor processing kiosk
gatehouse management

Gated Community Visitor Management

Enhance the communication and visitor experience by providing residential gate access control systems to your owners, tenants, and staff to quickly and efficiently manage guest and vendor lists and the check-in process, whether onsite or remote.

  • Manage Temporary and Permanent Visitors 
  • Web and Mobile App Guest List Management
  • Integrates with License Plate Recognition
  • Send digital ePasses with specific day and time perimeters
  • Guard and Lobby Dashboard with offline capabilities
  • Be notified when your guest arrives via text message notifications
  • and more…
gatehouse management

Gated Community Visitor Management

Enhance the communication and visitor experience by providing residential gate access control systems to your owners, tenants, and staff to quickly and efficiently manage guest and vendor lists and the check-in process, whether onsite or remote.

  • Manage Temporary and Permanent Visitors 
  • Web and Mobile App Guest List Management
  • Integrates with License Plate Recognition
  • Send digital ePasses with specific day and time perimeters
  • Guard and Lobby Dashboard with offline capabilities
  • Be notified when your guest arrives via text message notifications
  • and more…

Attendant App

The Proptia Visitor Processing Kiosk's Design Is Inspired By the Key Benchmarks of Today's Best-In-Class POS Systems Which Focus On The Following:

  • Distance To Screen
  • Time Pressures
  • Physicality
  • Lighting Quality (Light and Dark Mode)
  • Misconduct
  • Internet Independent
  • Continuous Sync
  • Remote Support and Maintenance
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Mobile Visitor Management

The world has gone mobile. What about your residential estate access control systems? By downloading Proptia’s app, residents can issue digital keys, visitors passes and QR codes with just a few taps. Property managers, meanwhile, can customize access however they wish—on a door-to-door and gate-to-gate basis. Even better, access tokens are never recycled or cloned, thereby boosting security.

  • Manage temporary and permanent guests and
    vendors
  • Residents can issue ePasses and access codes
  • Create events and manage attendee list
  • Restrict visitors
  • View visitor history
  • Optional incident reporting

License Plate Recognition

Proptia's License Plate Recognition is designed to provide invaluable insights which enhance visitor processing capabilities, and increases overall community safety! Plus you own your data. Proptia will never share or sell your data to third-parties.

  • Industry-leading accuracy
  • Instantly Capture Make, Model, Color, and Type
  • Capture Plate and Vehicle Image
  • Accurate and detailed reporting
  • Know who came in but hasn’t left yet
  • Searchable vehicle database
  • Syncs with Visitor Management System
  • On-premise reporting
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License Plate Visitor Management and Access Control

Proptia's License Plate Recognition system can also be used as a means of visitor management. Visitors can be admitted with a valid pass and a license plate. This speeds up processing and reduces engagement times at kiosks and guard houses. In addition residents, staff, and authorized peronnel can be let in through the gates with their plate number. No need for fobs, transponders, clickers.

  • Fast and effecient visitor processing
  • Get away from physical devices
  • Permanent visitors can be added with their plate number
  • Easy activation of license plate number for new users
  • Searchable vehicle database
  • Syncs with Visitor Management System
  • On-premise reporting

Intercoms

Configurable to your needs thanks to its modularity. Proptia IP based telephone entry systems provide reliable access control and allow you to easily interface with other systems, achieving even higher site security. This seamless integration of software and hardware makes Proptia truly a cut above the rest.

  • Touch Keypad With Bright Graphic Display
  • Complete Access Control Integration 
  • Web-Based Administration
  • Elevator Controls
  • Temporary and Permanent Visitor Pin Codes for Service Providers Such as House Cleaners and Dog Walkers
  • Optional Video Calling
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Member Management

Our member management module is a powerful tool designed for country clubs, golf clubs, and similar organizations that require secure access control. With detailed member profiles, associated member and member vehicle tracking, credential management, and visitor management capabilities, it streamlines operations and enhances security. For golf clubs, it also enables efficient member access management and convenient tee-time bookings at the gatehouse. Perfect for clubs with gated entrances, our member management module simplifies and enhances club operations.

  • Manage security access control and visitor management for club members
  • Deliniate between residents vs members vs resident members
  • Manage visitor and access for facilities such as clubhouse, pro shop, or amenities
  • Control Access to Perimeter Gates and Amenities
  • Manage permissions to accommodate different levels of access to the club

Vendor Management

Our vendor management module is a valuable addition to our security software, ideal for Gated HOAs, Country Clubs, and similar sites that require efficient access control for visitors and service providers. With detailed vendor profiles, vendor employee and vehicle tracking, credential management, and visitor management capabilities, it simplifies operations and enhances security. The module also allows vendors to manage their own visitors, tracks vendor fees and pass types, streamlining fee management and access control for seamless operations.

  • Build out detailed vendor profiles such as
    • company name
    • category
    • employees
    • vehicles
    • and access credentials
  • Track vendor charges 
  • Track and record vendor pass revenue
  • Assign vendors to appropriate facilities
  • Create custom vendor access levels
vendor management

Secure Your Community, People, and Data

With Proptia's module-based architecture, you can turn on and off features with a click of a button. When enabled, modules seamlessly integrate with one another allowing for a centralized community access platform with a single user login. The result? Unparalleled control over property access without any of the complications.

Get in Touch

If you’d like to learn more about our revolutionary suite, we’d love to give you a free demonstration. Our team will be more than happy to discuss your specific needs and how our module-based solution can address them.

Frequently Asked Questions

What are the differences between security for a single home versus HOA residential security?

Security for a single-family home may also include some type of visual tool such as a camera or video doorbell, some form of access control like a smart lock and even a way to issue temporary access for a service provider while you’re not home. Similarly, Proptia has many of the same tools but on a much larger scale. Instead of the door to your home Proptia is connecting to hardware that controls access, visitors, and vehicle images at your community gates, or amenity doors.

Does my community need to be gated to benefit from security technology?

No your community does not need to be gated. In fact, many communities that are not gated are installing license plate recognition systems at main entrances as a way to enhance security and reporting on who enters the area and save on the expense and permitting process of installing a gate. Should there be a crime, cameras can pick up each vehicle make, model, color, type and license plate number. Residents can also be whitelisted so their information is not stored in the software. That information can then be presented to law enforcement.

If we have an existing security system, can we reuse our hardware?

It depends on the type of hardware currently installed. Proptia integrates with various hardware manufacturers. To determine if your existing hardware will work please consult with us and we can determine what can stay or what would need to be replaced. However often times Proptia can reuse your gatehouse monitor, keyboards, mouse, and printers, your access control readers and credentials, as well as lane cameras.

Can we export all of our data from an older system and import it into Proptia?

Yes you can export all of your current data e.g. resident, properties, vehicles, visitors, and even credentials. Proptia can organize your data and import it into the system to eliminate manual data entry. However, when building out the database it’s a great time to audit your data to make sure it’s accurate. Many systems overtime lack data integrity so to avoid putting bad data into a new system we recommend auditing your data.

How does a single cloud-based security suite help cut the costs of keeping an HOA safe and secure?

By having one system you eliminate having to manage multiple systems, log-ins, directories and vendors. The more systems you have the more vendors you have to deal with and the more data entry. By having a central platform it’s much easier to manage your security operation, data, and access control.

What methods of entry are available to residents and visitors?

  1. Access code pin pads
  2. RFID transponders
  3. Telephone entry
  4. license plate readers
  5. FOB keys
  6. QR code ePasses
  7. proximity cards
  8. Remotes
  9. human security guards
  10. smartphone-based solutions
  11. manual buzzer entry