Accept access fees in real time and collect payment when it’s required. You can now automatically activate the right credential for the right person and time window. Built as an HOA payments integration platform for gated residential environments, clubs, and shared facilities.
Proptia now offers an access control payment platform designed for places where access sometimes incurs a fee: guest entry, short-stay arrivals, amenity reservations, and vendor service visits. Instead of collecting money in one system and managing entry in another, you get a single workflow that ties payment status to permissions through a plug-and-play integration platform that supports seamless integration with existing Proptia access workflows.
Community Fee Payment Portal
Collect fees without chasing people. Set the rule, send the payment step, and only then activate access. Use it for guest entry, amenities, vendors, and policy fees. Staff see status at a glance, and residents get a clean, self-serve path from invite to entry.
- Built for a pay-to-access system that reduces manual exceptions
- Designed to feel integrated into daily operations
- Works as an integration platform with plug-and-play setup
- Supports clean integration across common fee-based access use cases
HOA Guest Pass Payment System
Delivering a guest pass payment link via QR code simplifies visitor access for gated communities.. A QR code visitor can pay in advance and present it at the entry. Great for short-term stays at a rental gate where guests come and go frequently.
Our QR code short-term rental gate setup lets guests pay and check in without staff involvement. Using a short-term rental gate link keeps operations simple and reduces friction for every guest.
- Set a short-term rental guest gate fee at the time the pass is created
- Support QR code visitor pass payment for quick, self-serve arrival
- Run everything through one visitor pass payment system for consistent rules
- Apply access rules per short-term rental gate
Amenity Access Control With Payments
Amenities get messy when payment and entry are handled separately. With Proptia, residents choose a time slot, pay if required, and access activates only for that approved window. It keeps usage fair, reduces disputes, and makes rules easy to apply without requiring staff to act as referees.
- Enable amenity booking with access control so entry matches time slots
- Configure an amenity reservation fee system HOA for deposits or usage charges
- Track HOA amenity reservation payments per space and time window
- Issue a paid amenity access pass tied to the reservation, booking, and paid status
Community Violations Payment Portal
If your community chooses to accept fine payments, keep collection clean and self-serve. Residents receive the notice, pay via their phone, and the record updates automatically with no additional admin work. It supports consistent enforcement, clearer communication, and faster closure, without turning your office into a payment desk.
- Provide an HOA violation fine payment portal tied to the case
- Support the enforcement fee collection HOA with fewer follow-ups
- Send a violation notice payment link in the message that residents receive
- Let residents pay HOA violation online for faster resolution
Vendor Visits, Appointments, and Time-Boxed Access
For service providers, the goal is controlled entry and making charging vendors for access windows easy. Correct person, correct time, correct gate. Approve the visit, set the time window, and collect the fee up front if desired. Access turns on when the appointment starts and turns off automatically after, so you don’t have open-ended permissions lingering.
This approach keeps scheduling straightforward while making charging automatic and transparent for every vendor visit.
- Set vendor access scheduling and fees by vendor type and location
- Collect vendor access window payments before access activates
- Standardize charges with an HOA vendor access fee system
- Manage trades with a contractor access fee system using charging vendors, defined windows, and clear scheduling and fees for each contractor visit