Proptia vs. dwellingLIVE

Why Go with Proptia vs dwellingLive?

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First, a shout out to the dwellingLive team for paving the way.

If you’ve been in the residential property management industry for some time now and have managed high-end gated communities, you’ve probably heard about dwellingLIVE and most likely have used their system. After all, they’ve been in the market since 2008.


Recently though, there have been other competitors. If you’re part of the HOA board or a gated community property manager, you may be reading this because you’re wondering how Proptia compares to dwellingLIVE. You may also be doing your due diligence by reading dwellingLIVE reviews and learning about all the dwellingLIVE alternatives out there. Well then, you’ve come to the right place. We’re here to answer all your questions about dwellingLIVE vs Proptia.

So, what’s the difference between Proptia and dwellingLive?

Sure, many features are different between the two companies (we get into the specific further down this page if you’re interested). But if you ask us, we genuinely believe that our most significant difference lies in our company’s DNA.


Proptia was founded by a team of engineers and consultants in the security integration and property management software space, for starters. For years, we worked with HOAs, property management companies, and commercial real estate companies every day, which is why we were able to see first hand the need for innovation in cloud-based security solutions.

And so Proptia was born...

We put our heads together and realized that we could leverage our deep expertise in enterprise software, IoT, and cloud technologies. From there, the founding team at Proptia created its first product that offered cloud-managed access control, visitor management, and integrated license plate OCR.


So, long story short: if you’re on the board of an HOA or in property management and looking for a cost-effective platform built to help you enhance security, upgrade your technology and hardware assets, improve security procedures and functionality for board members, staff, managers, and residents  – all while benefiting from an exceptional customer support experience – then you’re in the right place. We created Proptia for you!

Hey! Want to have all your questions answered by a real person?

We get it. Long web pages aren’t for everyone. If you’re a busy business owner or property manager, then you probably want to speak to one of our consultants and see how Proptia will benefit you, right? No worries. Book a demo with us, and a consultant would be more than happy to walk you through all the details

Long-Term Thinking

Choosing an outdated software solution that is no longer being enhanced or supported can have significant consequences for your community. Poor quality hardware and frequent hardware failures can result in downtime, lost productivity, and financial losses. Additionally, as technology advances and becomes more sophisticated, older software solutions may no longer be compatible with new hardware and operating systems, leaving your community vulnerable to security breaches and other potential issues.

In contrast, investing in a modern software solution can future-proof your community, ensuring that you remain ahead of the curve. Proptia is built with the latest hardware and software technologies, ensuring that you have access to the most advanced features and functionality. With ongoing support and enhancements, you can rest assured that your community will continue to thrive and evolve over time.

Ultimately, choosing a more modern software solution can be a smarter financial decision in the long run, as it helps to avoid costly hardware failures, reduces downtime, and provides access to the latest technology advancements.


Proptia is designed to provide maximum value for your investment. Not only are we typically 30% less expensive than dwellinglive, but we also offer more features, better hardware, and top-notch support. Our goal is to provide you with a comprehensive solution that meets your community needs while also keeping costs down. Don’t sacrifice quality for affordability – Proptia offers a cost-effective, high-performance option that delivers results

Proptia Is Elegant, Efficient, and Effective

Proptia is the future of technology in the industry, delivering unparalleled user experience and support. The intuitive user interface is designed to be accessible to users of all levels, enabling a seamless and enjoyable experience for every user. Our team provides top-notch support, ensuring that our clients are always up-to-date and well-informed. The features and functionality surpass those of our competitors, giving us a competitive edge in the market. Despite being a newer solution, we are quickly emerging as the market leader thanks to our modern, advanced system. Don’t settle for outdated technology – join the hundreds of satisfied customers who have chosen our solution as the best option for their community.

On-Going Development and Enhancements

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At Proptia, we’re committed to delivering the best possible experience to our customers. That’s why we’re constantly working to develop new features and functionality to enhance our application. We believe that software should always be evolving and improving to meet the changing needs of our users. Unlike our competitors, such as “DwellingLive,” we’re not content to rest on our laurels. We understand that our customers deserve the very best, and we’re committed to delivering it to them. So if you’re looking for a software solution that’s always evolving and improving, look no further than Proptia. We release updates monthly and share our release notes to all user-types e.g. management, security personnel, residents. We clearly outline what enhancements were released and what bugs were fixed.

Robust Vendor Management

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Effectively managing community vendors and service providers can be a challenging endeavor, particularly for newly constructed communities and those that feature exclusive amenities such as golf clubs, restaurants, and country clubs. To address this need, Proptia offers a powerful vendor management module that enables your team to systematically account for each vendor category, such as landscaping, plumbing, and pest control, while also building detailed vendor profiles. This includes adding the vendor company name, assigning them to the property or properties they service, as well as vendor employee information, such as vehicles driven and credentials. With Proptia, you can track vendor access levels, status, and entries, ensuring that your community is in capable hands.

Experience the Best Community Access Control System

At the heart of every residential gate access control software is the ability to grant (or deny) access to certain people. Proptia takes it a step further with its robust mobile credentialing system. Property managers can issue and revoke physical or mobile credentials with the click of a button. Residents can also text visitor ePasses and keys, further streamlining the process into a seamless, “one-and-done” system.

Tighter Controls and Security

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Select a solution that allows you to create custom roles for different people. While dwellingLive gives you a hand full of off-the-shelf roles for example Admin, Manager, and Gate Attendant etc…those roles and permissions are fixed! Proptia allows you to create and name custom roles and configure the permissions as you desire. You have full control over what each role can and cannot see as well as what they can and cannot do!

This feature is critical because an Assistant Manager or Sales Associate shouldn’t have the same access privileges as the General Manager. By limiting high-level access to high-level staff members, there is greater accountability and lower risks. This arrangement also ensures that resident and guest information is accessed strictly on a need-to-know basis.

Sleak, Easy-to-Use, and Reliable Visitor Processing Kiosks

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Proptia’s Visitor Processing Kiosk and Scanner gives you the presense of physical security and hopitality of a full time visitor concierge at a fraction of the cost. In today’s climate many HOA’s are looking for ways to increase security at entry gates as well as save money on physical security labor. Proptia’s All-In-One Visitor Processing Kiosk gives you a powerful commercial grade scanner rated at 100,000 lux for direct sunlight visitors can easily scan printed or ePasses to gain entry. Access and QR Codes are automatically generated and deactivated based on your settings. Furthermore the kiosks comes with a Smart Telephone Entry Unit. The bright LCD display captivates with its intuitive controls and search function. In addition, it is resistant to water and mechanical damage to the utmost, and is very easy to read, not only in total darkness, but even in direct sunlight.

Accurate and Powerful Entry and Exit LPR Reporting


Powerful reporting and filtering. Search by vehicle type, attribute, time parameters, pass types, and tags.

  • Capture Make, Model, Color
  • Capture type e.g. Van, Truck, Sedan etc…
  • Capture plate and vehicle overview image
  • Report on whose came in that hasn’t left
  • Transactions
  • Vehicles Onsite
  • Vehicle Activity
  • Muster Report
  • Time On-Site
  • Unregistered Vehicle Report
  • Cut Through Report
  • Roving Vehicle Report
  • Overstay Report

Seamless Move-Ins and Move-Outs

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The dwellingLive app, however, has a distinct lack of automation for adding and removing residents from the software. Proptia, on the other hand, allows users to automatically pre-schedule move-in or move-out dates for one member of a property or an entire family. When moving out a resident, Proptia will move them out of the property, deactivate their access levels and credentials, and expire their visitor list and login credentials.

That way you don’t have residents with access to your community and software that moved out months ago! On a resident’s move-in date Proptia will move them into the property, activate their credentials and access levels, activate their visitor list, and automatically send out their registration email. 

Trusted by These Forward-Thinking Community Developers and Managers

Enjoy Industry-Leading Service at Competitive Pricing

Proptia does not have a one-size-fits-all pricing model. If you are a community with 50 homes or 5000 homes, three guardhouse, or one unmanned entry then we have a flexible pricing structure for you. We understand that smaller communities might not have the budget for enterprise security solutions but would still like to improve safety and security.

Stop Worrying About Hardware Reliability and Uptime


Did you know that a significant pain point for current dwellingLive customers is that access control panels and hardware go offline and their current access control panels have been end-of-lifed? You’ll often hear reports of frequent disconnection issues that require on-site troubleshooting and repair in addition to the dwellingLive software being down as well. When this happens, the community needs to reach out to dwellingLIVE’s support and or schedule a service call for the dealer to go out and reboot the control panels, which oftentimes comes at a cost to the community.

Proptia integrates with a more robust commercial-grade access control system that communicates to onsite IP controllers via encrypted communications and uniquely set ports. If your internet or power goes down the controllers will auto-connect to the server whenever the Internet service is back on reducing on-site service calls and additional charges. 

Scale Your Visitor Management System

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Because Proptia’s architecture is more efficient and the hardware is more economical, our visitor management stations are also more scalable. You not only get to use any monitor that you want, but the server can launch three applications, think: two desktops running the app and a tablet for car side check-in for busy holiday traffic. Even better, it syncs continuously and is internet-independent. The system also comes with a pass printer and a pass scanner. Guards will also appreciate the Proptia visitor management kiosk because it’ll take them 3 – 4 fewer clicks to add or process a visitor.


Meanwhile, the dwellingLive kiosk is typically a single-use kiosk, which means you have to purchase multiple kiosks to increase visitor processing manpower. Furthermore, the visitor management hardware can be quite expensive and challenging to support.

Feel Infinitely More Secure with Mobile Credentials

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One of the foremost disadvantages of dwellingLIVE pertains to the use of physical credentials and legacy control panels, which inevitably lead to the risk of losing, loaning, or cloning of such credentials. Particularly for communities that rely on legacy panels, the security risk escalates, given that unauthorized individuals can readily clone the proximity credentials generated by such panels. The consequences of a lost key fob falling into the hands of criminal elements, for instance, could be dire for the affected community. In light of this, we contend that the most effective community security systems must guarantee that permissions are impervious to theft or cloning.

Proptia’s mobile credentials are naturally more secure because smartphones are personal devices—you always have them close by, and you rarely share them with others. More importantly, it is almost impossible to clone our mobile credentials. To add another layer of security, we also guarantee that we will never have a duplicate credential within the USA. 

Learn to Use the System With Our Tutorials

We don’t just leave it to you to learn the system on your own. Proptia equips all users, whether they’re residents, managers, and guards, with ongoing training via one-on-one Zoom calls and dedicated knowledge base video tutorials. 

Better Dealer Support and Dealer Tools

We make sure that our system is easy to install and support for our dealer partners as well. Watching partners fumble around installing other community security systems for years, we understand how important it is for both installers and end-users to see that the system is intuitive, easy to use, and easy to support.

Are you a property manager or HOA board member looking to upgrade your current access management system? You can’t go wrong with Proptia. Learn more about its features by booking a demo with our sales team.